Online proofing software without the enterprise price tag
Share proofs for review, collect approve/reject decisions with comments, and track everything in one place — the core of a proofing platform, minus the cost and complexity.
Free forever for 3 active approvals · 20-second setup
Proofing tools shouldn’t cost £200 a month
Enterprise proofing platforms are powerful but overbuilt for most teams. ApproveTrail does the essential job — share a proof, get sign-off, keep a record — at a price freelancers and small agencies can actually justify.
Everything you need to get sign-off
The core of a proofing platform, without the enterprise price tag.
Share any proof
Images, PDFs and video — uploaded and shared in seconds.
Approve / request changes
Clear decisions with comments attached to each proof.
Multi-reviewer sign-off
Require approval from everyone who needs to weigh in.
Live status
Approved, pending or changes-requested at a glance.
Audit trail
A permanent, time-stamped record of every proof approval.
No reviewer accounts
Reviewers use a secure link — nothing to install.
How it works
Three steps. No training required.
Upload the proof
Add the file that needs reviewing and approving.
Invite reviewers
They get a secure link to comment and decide.
Get sign-off
Collect approvals in one place, notified on completion.
Made for lean creative teams
Freelancers, small agencies, studios and marketing teams use ApproveTrail as affordable online proofing software that just does the job.
Frequently asked questions
What is online proofing software? +
Online proofing software lets teams share creative proofs — designs, PDFs, video — for review and approval online. Reviewers approve or request changes with comments, and status and history are tracked centrally instead of over email.
How is ApproveTrail different from Ziflow, GoProof or Filestage? +
Those are powerful enterprise proofing platforms priced from £50–300/month. ApproveTrail focuses on the core proofing job — share, approve, record — and is free to start, £10/month for Pro, making it a better fit for freelancers and small teams.
Do I need to install anything? +
No. ApproveTrail runs in the browser and reviewers approve from a secure link — no software to install for you or them.
How much does it cost? +
Free forever for 3 active proofs. Pro is £10/month for unlimited proofs, larger files and up to 50 approvers.
Explore ApproveTrail for your use case
Stop chasing approvals today
Set up your first approval in 20 seconds. Free forever for 3 active approvals.
Start free — no credit card