Get approvals in minutes, not weeks
ApproveTrail is dead-simple approval workflow software for creative teams. Upload a file, add reviewers, and track every approval in one place — no more chasing clients over email.
Free forever for 3 active approvals · 20-second setup
Email approval chains are killing your projects
Version 7 attached. “Who approved this?” Buried feedback. Missed deadlines. When sign-off lives in inboxes and Slack threads, nothing is clear and nothing is on the record. ApproveTrail gives every approval a single link, a live status, and a permanent audit trail.
Everything you need to get sign-off
The core of a proofing platform, without the enterprise price tag.
Drag & drop upload
Upload any file — images, PDFs, video, docs — in seconds.
Multi-approver workflows
Send to several reviewers at once and require sign-off from each.
Real-time status
See who approved, who rejected, and who’s still pending at a glance.
Comments & feedback
Approvers leave clear notes with every decision — no more email guesswork.
Complete audit trail
Every action is time-stamped and logged, so sign-off is never in dispute.
Automatic notifications
Approvers get a secure link; you get notified the moment it’s done.
How it works
Three steps. No training required.
Upload your file
Drop in the artwork, proof, or document that needs approving.
Add approver emails
Enter clients or colleagues. They get a secure link — no account needed.
Track & get sign-off
Watch approvals roll in live. Get notified the instant everyone approves.
Built for the people who chase approvals
Creative agencies, freelance designers, social media managers, and print shops use ApproveTrail to get client sign-off without the back-and-forth.
Frequently asked questions
What is approval workflow software? +
Approval workflow software lets you send a file to one or more reviewers, collect their approve/reject decisions with comments, and track the status in one place — replacing messy email and Slack chains with a clear audit trail.
How much does ApproveTrail cost? +
ApproveTrail is free forever for up to 3 active approvals, with a 25MB file limit. Pro is £10/month for unlimited active approvals, 1GB files, up to 50 approvers, and longer file retention.
Do approvers need an account? +
No. Approvers get a secure email link to view the file and approve or reject it — no signup, no password. Only the person sending approvals needs an account.
What file types can I get approved? +
Images, PDFs, videos, and documents. ApproveTrail is built for creative proofing — artwork, ad creative, social posts, and design mockups.
How is this different from Ziflow or GoProof? +
ApproveTrail is deliberately simple and affordable. Enterprise proofing tools are powerful but cost £50–300/month and are overkill for freelancers and small teams. We do the core job — fast approvals — without the bloat.
Stop chasing approvals today
Set up your first approval in 20 seconds. Free forever for 3 active approvals.
Start free — no credit card