Artwork approval software that saves reprints
Get formal sign-off on artwork before it hits the press. Share a proof, collect approvals and change requests in one place, and keep the decision attached to the proof.
Free forever for 3 stored files · Quick setup
A misprint is expensive. A missing approval is worse.
Print work has no undo. ApproveTrail makes the customer’s sign-off explicit: they approve the exact proof on a secure link, and you have a time-stamped record if the delivered job is ever questioned.
Everything you need to get sign-off
The core of a proofing platform, without the enterprise price tag.
High-res proof preview
Share artwork and PDFs exactly as the customer will see them.
Explicit sign-off
A clear approve/reject on the specific proof — no ambiguity.
Change requests
Amends come back attached to the proof, not buried in email.
Named proof requests
Give each proof a clear filename and request title so reviewers know what to check.
Audit trail
See recorded decisions and timestamps for the proof.
No customer account
Customers approve from a secure link on any device.
How it works
Three steps. No training required.
Upload the proof
Add the artwork or print-ready PDF for sign-off.
Send to the customer
They get a secure link to approve or request changes.
Print with confidence
Go to press once approved — with proof on the record.
Made for print & packaging
For print shops, packaging suppliers, sign makers and design studios that need a clear artwork decision before production.
Frequently asked questions
What is artwork approval software? +
Artwork approval software lets you send print or design artwork to a customer for formal sign-off. They approve the exact proof on a secure link, change requests are captured, and every approval is time-stamped — giving you a record before anything goes to print.
Does it help prevent costly reprints? +
Yes. Because the customer approves the specific proof and it’s logged with a timestamp, there’s a clear record of what was signed off — reducing disputes and reprints from “that’s not what I approved.”
Can I send multiple proof rounds? +
Yes — send a new proof whenever artwork changes, and keep each round distinct so the approved file is unambiguous.
How much does it cost? +
Free forever for 3 stored files. Pro is £10/month for unlimited approvals, larger files and up to 50 approvers.
Check the artwork before you ask for approval
Work through dimensions, bleed, colour, copy and export settings, then record sign-off on the final proof. Our artwork approval checklist includes a free printable PDF to use on your next job.
Get the artwork approval checklistAn artwork approval process for a print job
- Agree the printer's specification and name the person who can approve the job.
- Upload a clearly named proof and state whether the review covers copy, layout, colour or another agreed scope.
- Collect the decision. If edits are requested, prepare a new proof and a fresh request.
- Keep your required copies of the approved file and decision, then confirm any remaining production checks.
Download a proof approval form or follow the client approval process with a print example.
Explore ApproveTrail for your use case
Stop chasing approvals today
Set up your first approval in minutes. Free forever for 3 stored files.
Start free — no credit card